SOFTWARE THAT WORKS | SINCE 1984
Phone: 614.837.1639 | Fax: 614.864.0194

Updated 11/15/17 Go to…

Response Log System

  • 01/19/07 Refresh PICTURES on Picture Page – pictures were not always refreshed
  • 01/19/07 “Select Picture” button ALWAYS enabled – DISABLE UNLESS EDITING
  • 07/08/07 Constituent Names Report Selection – If lowercase character values selected from popup list, screen variables were not converted to uppercase when creating filter for report – corrected
  • 10/12/07 If file was opened with a saved filter, first record in file was displayed, regardless of filter – corrected
  • 10/25/07 If program left running, DATE default was still the DATE the program was loaded – corrected
  • 01/31/08 Browse Selection Screen – A few titles were missing – corrected
  • 03/05/08 Reports – Browse Selection screens – Filter set incorrectly when lowercase letters existed in the fields selected by the popups – corrected
  • 11/19/09 From and To Location was replaced with 1st From and To Location in Road Master File when cursor left ROAD SECTION field after Road Selection already made – corrected (11/19/08)
  • 11/12/10 – Record Out of Range error occurred when adding a new Road Section to Road Master File – corrected
  • 11/28/11 – Home Phone was not retrieved when Constituent was chosen from Constituent Names File – corrected
  • 11/25/13 Work Order Status Report – Actual Labor Cost did not include OVERTIME – corrected
  • 03/27/14 Reverse geo-coding was not retrieving physical address due to change in Google Maps API – corrected
  • 03/28/14 Reverse geo-coding – error if latitude and longitude invalid – corrected
  • 12/05/14 Response Log Entry – PDF file location was stored in incorrect field. This only affected Release Date 12/03/14 when new page was added to form – corrected

 

Pavement Management

  • 02/16/10 Cost Comparison Reports – Linking DWS/Pavement Management records by Estimate Number in Header record rather than Detail Record of DWS (corrected)
  • 11/25/13 Work Order Status Report – Actual Labor Cost did not include OVERTIME – corrected

 

Fleet Maintenance

  • 01/17/07 Vehicle Number Maintenance – Delete Vehicle History – size of screen enlarged so it appeared to have nothing on it – corrected.
  • 01/19/07 Refresh PICTURES on Picture Pages – pictures were not always refreshed
  • 01/19/07 “Select Picture” button ALWAYS enabled – DISABLE UNLESS EDITING
  • 02/21/07 Service Hours Reports/Service Date Reports – If SECOND OPTIONAL MAINTENANCE CODE selected as ‘Services to Include’, report was not generated due to typo.
  • 02/26/07 Maintenance History Reports (Vehicle Master File Reports) were not printing the maintenance history. This report prints all maintenance codes used, by date, for each vehicle.
  • 03/15/07 OER Report and OER Summary Report – Maintenance and Operation rows were not being calculated due to report name change on selection screen-corrected
  • 03/23/07 Maintenance Menu (Archive/Retrieve Jobs/Fluids) – When Vehicle Numbers are RIGHT JUSTIFIED (System Variables), error occurred when entering vehicle number on selection screen – corrected
  • 05/15/07 Vehicle Master File Browse – Changes made in BROWSE screen were not always saved – corrected.
  • 5/31/07 Reports – Potential problem on fast machines (FILE IN USE) due to possible non-unique work file names — (SYS(3) may return a non-unique name when issued successively on a fast computer) – corrected
  • 06/28/07 Job Entry – Data Type Mismatch (variable not initialized) when Vehicle Number changed on existing entry – Error Occurred if “Update GPI with Material Usage?” = NO on System Variables form
  • 10/08/07 Job Entry – RIGHT CLICK was not activated on LABOR INSTRUCTIONS field on Labor Page – corrected
  • 11/06/07 Cardholder Report – Print in Card Number sequence – was previously in no sequence
  • 11/07/07 Maintenance menu – Recalculate Maintenance Totals – Fuel records for Vehicles not Maintained (Vehicle Maintenance = “N” in Department File) caused Vehicle record to be added in Vehicle Master File – corrected
  • 11/16/07 Vehicle TYPE – Vehicle Master File/Fluid/Job Files displayed only 2 of 10 characters – corrected
  • 03/12/08 – Job Form – FIND button did not always display correct results – corrected
  • 05/30/08 – Retrieve Fluid Entries – IF VEHICLE NUMBER is RIGHT JUSTIFIED (System Variables), error occurred when vehicle number entered on selection screen – corrected
  • 06/09/08 – Payment Form – If popup used to select company name (and ORDER changed to Company Name), Company Name was not displayed on screen after SAVE – corrected
  • Fuel Import Add Procedure – change from 10/08/08 caused ‘Table has no Index Order Set’ error when adding Fluid records to GPI Usage File (corrected 11/19/08)
  • Job Entry – Parts Page – Right Click – Add Part to Standard Parts File option did not save record to Standard Parts File unless in EDIT MODE – modified so it is always saved 06/16/09
  • Maintenance Code Table File – CTRL+W displayed first record in file rather than current record when selected from BROWSE window (07/08/09)
  • Job File/Report and Browse Selection Screen – If right justify was selected on System Variables form, error occurred when selecting specific JOB NUMBER on Browse and Report Selection screen – (corrected 07/15/09)
  • Fluid File – F11 Part Popup as not functioning (corrected 09/29/09)
  • Job Entry – Labor Page was not being refreshed (beginning 10/09) corrected 12/04/09
  • Job Entry/Fluid Entry – Part entry was retrieving MAINTENANCE CODE from GPI Master File (beginning 12/15/09) and overwriting previously selected/entered Maintenance Code. This was modified so Maintenance Code from GPI Master File is retrieved only IF the original Maintenance Code entry is blank (02/08/10)
  • Job Entry – Retrieve OT RATE, along with regular rate, when employee entered on Work Order page (11/15/10)
  • Vehicle Master File Reports-Service History Report was printing old titles, rather than new VARIABLE titles – corrected (06/30/11)
  • OER Summary Report – Work file used by this report was not updated, so error occurred if running program with release date after 2/11 – corrected (09/06/11)
  • Job Entry – Warning Bell was not always getting set off after warning. This caused warning bell sound when last character of field entered – corrected (09/06/11)
  • Job Entry – Additional Charge not being included on Invoice records when created from the Job Form – corrected (09/07/11)
  • Job Entry – Additional Charge sometimes not included in displayed job totals when refreshed – corrected (09/07/11)
  • Job Entry – If Work Order DATE was changed on existing Work Order, original Part Usage records were not found and deleted, causing duplicated part usage. Incorrect date was being used to locate records. corrected 10/31/11 GPI Usage can be corrected by selecting RECALCULATE PARTS USAGE-GPI, found on the Maintenance menu OR deleting original usage records.
  • Job Notes Entry Form – Department Popup did not work – corrected (08/01/12)
  • Vehicle Master File Report – Some numeric fields were not large enough on report – printed *** (corrected 09/25/12)
  • Vehicle Master File Reports – ‘File in Use’ error when running reports multiple times-Error received on faster machines due to naming of temporary file (corrected 10/26/12)
  • Job Entry Form – PART USAGE – GPI was not updated for last part entered unless cursor left PART NUMBER field (using TAB or ENTER). (corrected 10/08/13)
  • Job Entry Form – PART USAGE – Customer reported duplication of Part Usage in random Job entries – review program, making a few changes that could possibly have caused parts to be duplicated in GPI Usage File (03/05/14)
  • Job Entry Form – Found reason for duplication in Part Usage File…problem occurs between 10/08/13 and 03/10/14 when DATE is changed after part entry on form – corrected (03/11/14) – Run Recalculate Part Usage-GPI on Maintenance menu to remove duplication in GPI if you had this problem.
  • Job Entry Form – Records could be added and deleted from grids without being in EDIT mode – corrected 03/16/14
  • Job Entry Form – Found another reason for duplication in Part Usage File…problem occurs between 10/08/13 and 03/17/14 when LABOR RECORD is changed after part entry on form – corrected (03/18/14) – Run Recalculate Part Usage-GPI on Maintenance menu to remove duplication in GPI if you had this problem.
  • Fluid Entry Form.  ‘ALIAS VJOB not found’ error occured IF part selected from STANDARD PARTS POPUP – corrected 11/17/14
  • Vehicle Cost Analysis Report – Vehicle Code was being selected from Job File rather than Vehicle Master File – corrected 03/05/15
  • Vehicle Master File Reports – Selection Criteria Report had undefned variable – corrected 04/30/15
  • Job Entry Form – Data Type Mismatch when deleting first time on Labor screen or Outside Service screen – corrected 07/15/15
  • Job Browse Selection Screen and Job Report Selection Screens – FROM STATUS accepted only one character – field is 2 characters – corrected 11/06/15
  • Job Entry Form – Order was not set for Standard Parts File causing duplicate entries to be possible – corrected 11/01/16
  • Maintenance Menu – Recalculate Parts Usage – GPI – If fluid entries were made in Daily Crew Worksheet, they were not DELETED.  They WERE ADDED, causing duplication in the Inventory Usage Transaction File – corrected 03/07/17

 

Garage and Parts Inventory

  • 10/30/07 Auditor Report – QUANTITY field not large enough – printed *********** (corrected)
  • 01/09/08 Adjustment Transactions – Browse (WITH FILTER) displayed only adjustments with a POSITIVE quantity (corrected)
  • 01/10/08 Receipt Entry – TOTAL QUANTITY RECEIVED (in Order Record) increased by Receipt Quantity (in Receipt Record) IF ORDER record existed for FIRST RECORD displayed in Receipt File and TOTAL QUANTITY RECEIVED was less than Quantity On Order – (Inventory Master File Record (and Quantity On Hand) was not affected)- Corrected
  • 07/02/08 Maintenance menu – Change Inventory Item – When procedure was run multiple times, Inventory Orders File (RORD) was erroneously closed, causing error (when multiple files selected for update) – corrected
  • 01/25/09 Inventory Usage Browse – If ‘Location’ range entered, ‘Variable not found’ error occurred – LOC2 – corrected
  • 01/25/09 Inventory Receipt Browse – If ‘Location’ range entered, filter was set on shelf/bin location rather than facility location – corrected
  • 06/16/09 – Automated Receipt Entry – Quantity on Hand was not updated when NEW item added to Inventory – corrected
  • 12/28/10 – GPI Master File Reports – A modification added 01/10 caused filter for AMOUNT not to work if ACTIVE or INACTIVE selected. Filter worked correctly if ALL selected. Problem has been fixed.
  • 01/05/11 – GPI Master File Reports – Complete Report had Syntax error (11/10/10 to 01/05/11) – Corrected
  • 01/26/11 – GPI Master File Browse and Report Selection Screen – On a few popups, missing file message was displayed erroneously. BROWSE selection screen was missing a few popups that should have been available – corrected
  • 01/28/11 – GPI Master File – Data Entry Form will no longer accept duplicate entries. If duplicate entry was already in file OR item was able to be changed to a duplicate while editing in Browse window, program would get stuck on validation of Inventory Item when a duplicate record was displayed while not in EDIT mode. Program modified so entry is enabled if duplicate Inventory Item is displayed on data entry form.
  • 06/14/11 – GPI Master File Reports – Variable ‘incactj’ was not defined unless ACTIVE/INACTIVE/ALL was selected on Report Selection form due to type-o in program. Corrected
  • 01/23/12 – Inventory Master File – Form now consists of 3 pages. Programs dated 1/16/12 contained undefined variable due to new pages – corrected 01/23/12
  • 03/21/12 – Inventory Master File – one more undefined variable (QTYHAND1) from change made on 1/16/12 (corrected)
  • 04/16/12 – Change Inventory Item- Undefined variable due to change made 1/23/12 – corrected
  • 04/19/12 – Inventory Master File – COMMENTS field was eliminated from data entry form when form was modified – added back – NOTES page (04/19/12)
  • 05/27/12 – Receipt entry – PROMPT for cost change did not always occur if multiple entries were made with cost changes – corrected
  • 12/17/14 – Inventory Master File Reports may have possibly been missing two report types…Fleet System Update contained file that was missing two report types – Fleet Update corrected…System Update in Garage and Parts Inventory will restore the two report types.
  • 07/21/15 – Receipt entry – When PDF page added to form (12/5/14), RIGHT CLICK to edit Inventory record did not work from page 1 of form – corrected
  • 08/01/16 – Receipt Entry – UPDATE VENDOR in GPI MASTER FILE button had error due to page being added to receipt entry form (corrected)
  • 10/02/16 – Receipt Entry – Bar Code was not being added to Manufacturer Parts page when Item was not previously in Inventory Master File (new items only) corrected
  • 10/19/16 – Receipt Entry – QTY field was moved down and was out of order – corrected
  • 10/19/16 – Receipt Entry – Vendor name did not populate when entering Vendor Number (after popup selected) – corrected
  • 01/06/17 – Garage Requisition – RIGHT CLICK menu option to PRINT GARAGE REQUISITION had error if multiple orders on requisition –  corrected

Daily Crew Worksheet

  • 03/14/07 Equipment popup (from Vehicle Master File) on DWS Project Reports did not work correctly
  • 03/21/07 Work Code File – Value of OVERHEAD field could not be changed – corrected
  • 04/09/07 Road Master File Reports – several reports printing ***** where numeric fields should be printing – corrected
  • 06/08/07 Project Summary Reports – COST column was ACCUMULATIVE COST. TOTAL COST was correct. Problem corrected.
  • 08/30/07 Project Browse – ENDING VALUE for Worksheet was 99999 (should be 9999999999) Problem corrected.
  • 10/30/07 Detail File Browse – Incorrect field name used for ROAD SECTION, causing error when range of Road Sections entered on Browse Selection screen – corrected
  • 11/16/07 Project Reports – When selecting on PROJECT CODE, WORK ORDER NUMBER or ESTIMATE NUMBER, older records were not being included on report. These fields were added to the detail file on 05/02/07 (previously applied to whole worksheet). Index procedure modified to update these fields in detail file of older records.
  • 11/21/07 Project Browse – Error occurred when F10 used to select PROJECT CODE – corrected
  • 12/03/07 Worksheet Listing – Material Amount and Total Amount fields printing ******** (corrected)
  • 12/19/07 ODOMETER field missing from DETAIL form (present on Project Detail) – (added)
  • 12/19/07 Detail Form – ZLOGSEL not found error when exiting LOG # field ( ZLOGSEL changed to ZLOG)
  • 03/13/08 – Project Form – FIND button did not always display correct results – corrected
  • 07/02/08 – Project Form – Detail Page – Incorrect Order was set for Sign Inventory. When updating Sign Inventory, correct record was not found, so new record was added to Sign Inventory – corrected
  • 08/13/08 Import DWS Records from another location – VEHICLE File was not opened – Error occurred if Vehicle Master File needed to be updated – corrected
  • 09/17/08 Project Detail Page preferences were getting updated when it was unnecessary – corrected
  • 10/09/08 – Recalculate Maintenance Totals – New Equipment Mileage Cost was being calculated as Equipment Miles*Equipment Miles rather than Equipment Miles*Equipment Cost Per Mile for total stored in header Record (corrected)
  • 11/20/08 Report Selection form modified-If lowercase value selected from popup and ENTER was not pressed after selection, value was not converted to UPPERCASE. This caused lowercase values not to be found in files because data in files was converted to UPPERCASE for evaluation – corrected 11/20/08
  • 01/09/09 Material Listing was including Equipment also – corrected
  • 06/19/09 – Worksheet Entry – Make Global Change to Worksheet – When Employee Changed, VARIABLE NOT FOUND occurred (RATE01) and the rate of the new employee was not correctly retrieved – corrected
  • 08/05/09 – Cost Table File – Label for ‘COST PER MILE’ field WAS ‘COST PER HOUR’ – corrected
  • 10/15/09 – Employee/Material/Equipment SUMMARY Reports – If NOTHING chosen for SORT and SUBTOTAL options, records were not sorted and summed- corrected (10/15/09)
  • 10/18/09 – Fluid Entry record (Fleet Maintenance), when created in Daily Crew Worksheet, was missing DATE – corrected
  • 10/18/09 – When Vehicle Number was CHANGED, ODOMETER record was not ALWAYS updated – corrected
  • 10/23/09 – Project Reports – Employee NAME sort did not sort correctly (from 10/15/09 to 10/23/09)
  • 02/11/10 – Data Entry – GPI Usage records were not updated properly when using MAKE GLOBAL CHANGE TO THIS WORKSHEET – corrected
  • 02/11/10 – Data Entry – GPI Usage records were not always updated properly when changing and deleting materials on a worksheet – corrected
  • 02/11/10 – Please use RECALCULATE GPI USAGE (found on Maintenance menu) if you have experienced problem found on 02/11/10. This will correct the GPI Usage File and current quantity on hand in the GPI Master File.
  • 02/27/10 – F11 popup for Work Order did not work on Project Report Selection Screen (corrected)
  • 03/02/10 – GPI Usage not always updated correctly – problem occurred on 1st record of worksheet (corrected)
  • 05/17/10 – XLS REPORTS – Fix a few problems with XLS creation on Project Reports
  • 08/09/10 – Project Reports – When DISTRICT was selected from DETAIL RECORD and report was sorted by PROJECT CODE, error occurred ‘VARIABLE SPECIAL NOT FOUND’. corrected
  • 11/04/10 – Type-o ‘eq1cmp’ (should be eq1cpm) caused ‘variable not found’ error on Detail page edit (when cursor left EQUIPMENT field) – corrected
  • 11/11/10 – found bug from 11/04/10 in another spot:)
  • 11/17/10 – DWS Project Browse Selection Screen – F11 did not display Work Orders from Response Log (corrected)
  • 01/10/11 Equipment Listing – From 10/26/10 to 01/10/11 was including Materials (corrected)
  • 01/11/11 Cost Table Browse Selection screen – Vendor Popup was using Constituent File rather than Vendor File – Code popup was showing only materials (corrected)
  • 03/31/11 Project Entry – Detail page preferences – If user did not go to Detail page and exited the form, original preferences saved. Error occurred in program from 2/3/11 to 3/31/11 (corrected)
  • 09/18/12 – Error occurred if popup (F10 or double mouse click) was used and cursor was not in a textbox – corrected (09/18/12)
  • 12/01/12 – FEMA Equipment Report – Equipment MAKE was not printing on report when DWS RATE selected – corrected.
  • 12/06/12 – FEMA Summary Report – Fixed Overflow cosmetic problem
  • 04/23/13 – FEMA Equipment and FEMA Labor Reports – When a FEMA project spanned many weeks and there was a two week pay period in the selected date range with no activity for the FEMA project, records AFTER that pay period were not being printed on the detail reports. corrected
  • 03/12/14 – NOTE – Index Data Files should not be run from OLDER installation after running the System Update from a current installation. The index procedure was changed for the new data files. Running Index Data Files from an old installation (after updating another) could cause numeric overflow in Worksheet Number.
  • 04/24/14 – Culvert and Bridge Popup forms – listed TOWNSHIP in the fields shown, but it was not displayed – corrected
  • 07/16/14 – Worksheet Number was printing as ****** on reports – corrected
  • 05/19/15 – OPW In Kind Contribution Report – FEMA Benefit Percentages were included on the report when ‘Payroll Rates’ selected for Labor Rate – Corrected
  • 05/19/15 – OPW In Kind Contribution Report – FEMA Benefit Percentages were included on the report when ‘Payroll Rates with In House Percentage’ selected for Labor Rate – Corrected
  • 07/08/15 – DWS Project Entry – FUEL INVENTORY ITEM popup did not offer F11, along with F10 for selecting valid material – corrected
  • 05/23/16 – Project Form – A/R Interface – Invoice Records – Material Description and Unit of Measure was not retrieved from both Cost Table File and Inventory Master File…only found if in file selected on System Variables – corrected
  • 02/15/17 – DWS Project Reports – error when sorting/subtotaling Vendor Name – corrected
  • 04/03/17 – Illegal redefinition of PDFFILENAME variable – error began 12/16 and was corrected today – variable was initialized and not released on Project Form
  • 04/04/17 – Accumulative Project Summary Report – Equipment Cost Variable was changed (on 2/15/17) and Equipment Cost was no longer included in Project Cost – corrected.  Please update if your Release Date is between 2/15/17 and 4/3/17
  • 04/26/17 – Found a couple instances of duplicate Contractor Cost Header records (Worksheet # = 9999999999), causing contractor costs to be doubled on reports…Added check for duplicates in Index procedure and modified code where duplicate record creation was suspected.
  • 09/06/17 – DWS update had outdated Expenditure Master File (Accounting). It was updated in Accounting, but not DWS on 7/7/17…corrected

 

Sign Management

  • 10/19/07 Sign Browse Selection screen – Sign Number was not RIGHT JUSTIFIED when entered on selection screen – corrected
  • 01/23/08 Sign Legend File was missing from menu – corrected
  • 10/22/09 Labor Report – Sign Number and Legend was incorrect – corrected
  • 06/07/11 Sign Master File – Blank Material popup did not work – corrected
  • 06/08/11 Sign Master File – Error Message displayed “GPS Error”, regardless of error – corrected
  • 06/08/11 Geo-Coded Picture Import procedure modified 06/08/11
  • 07/25/11 Sign Master File – Error Message displayed “GPS Receiver Error” when another error may have occurred (corrected)
  • 09/07/11 There was an occasional problem with the record pointer in the Sign Master File form (corrected)
  • 09/13/11 Sign Master File – Materials page was not always getting refreshed after materials were added to a sign and then another sign was displayed (corrected)
  • 09/21/11 Sign Master File – Just kidding about 9/13/11 – problem stated 9/13/11 corrected today
  • 01/28/12 Sign Master File and Maintenance entry – Materials page did not always update GPI Master File – corrected
  • 09/04/12 Sign Maintenance Form – Cyclical error (Browse) caused by recent change to form so Sign Number could be changed – corrected
  • 09/20/12 Consumable Inventory Receipt Form – Popups were not working for Material Type and Sheeting Type – corrected
  • 10/18/12 Road Inventory – Sheeting and Color Popups were not working – corrected
  • 10/18/12 Consumable Inventory Receipt Form – Color Popups were not working – corrected
  • 03/27/14 Reverse geo-coding was not retrieving physical address due to change in Google Maps API – corrected
  • 03/28/14 Reverse geo-coding – error if latitude and longitude invalid – corrected
  • 05/05/14 Sign Maintenance Reports – Sometimes caused Unresponsive Program – corrected
  • 01/07/16 Report Selection Screens did not size properly when maximized – corrected
  • 10/07/16 Sign Maintenance Form – Materials page lost relation to Maintenance Number (date undetermined-(within last year)) and was displaying all usage records (corrected)

 

Culvert/Bridge Management

  • 01/10/07 Culvert Browse Selection screen – Installation Date and Repair Date titles were reversed – corrected
  • 01/19/07 “Select Picture” button ALWAYS enabled – DISABLE UNLESS EDITING
  • 08/06/08 Reports modified – ROUTE field did not print all 7 characters – corrected
  • 06/11/12 Reports – Report Selection screen was missing code used for locating correct data files, causing nothing to show up on reports – current users may never have encountered problem – corrected
  • 03/27/14 Reverse geo-coding was not retrieving physical address due to change in Google Maps API – corrected
  • 03/28/14 Reverse geo-coding – error if latitude and longitude invalid – corrected
  • 01/13/15 Culvert Master File – GPS page – error when retrieving ENDING LOCATION – endlon1 was incorrect variable name – corrected
  • 01/13/15 Culvert master File – remove REVERSE GEOCODING when retrieving coordinates – error received when no Internet connection

 

Guardrail Management

  • 03/27/14 Reverse geo-coding was not retrieving physical address due to change in Google Maps API – corrected
  • 03/28/14 Reverse geo-coding – error if latitude and longitude invalid – corrected

 

Payroll Management System

  • 02/09/07 OTHER INCOME was not cleared in Employee Master File during Year End Close – Corrected ; Please run Recalculate YTD Totals on Maintenance menu to recalculate OTHER INCOME for 2007.
  • Wage and Time Reports – Potential problem on fast machines (FILE IN USE) due to possible non-unique work file names — (SYS(3) may return a non-unique name when issued successively on a fast computer) – corrected 5/10/07
  • 06/27/07 – Wage and Time Report (Custom Format 7) – NOTES printed 2 times when there was comp time earned
  • 08/10/07 – Recalculate Procedure and Employee History Reports – recalculate program modified – previously replaced Period DEDUCTIONS with STANDARD DEDUCTIONS stored in Employee Master File
  • 10/13/07 – Wage and Time Reports – Negative Amounts entered as “Salary Adjustments” and “Other Wages” were not included on reports
  • 10/13/07 – Pay Type Popup Scroll Bar could not be seen unless Popup Window enlarged – corrected
  • 07/02/08 – Maintenance Menu – Create Payroll Transactions – When creating Payroll transactions from Daily Crew Worksheet, error occurred IF any data folder name had more than eight characters.
  • 08/13/08 – Error on LOSTFOCUS when changing Rate in Employee Master File – Bug occurred on Release Date 7/17/08 thru 8/12/08 – corrected
  • 12/30/08 – Employee Master File Browse – modifications made in Browse Window were not always saved when multiple records were edited – corrected
  • 01/08/09 – Year End Procedure Modified – Error occurred if data folder contained folder names longer than 8 characters – corrected
  • 08/05/09 Time Analysis Reports – Lower Case Pay Types were not found if selected from popup – corrected
  • 10/05/09 Employee History Reports – Potential problem on fast machines (FILE IN USE) due to possible non-unique work file names — (SYS(3) may return a non-unique name when issued successively on a fast computer) – corrected
  • 07/14/10 Maintenance Menu – Create Payroll Transactions – When creating Payroll transactions from Daily Crew Worksheet, PAY CATEGORY was sometimes not found (bug existed from 5/7/10 to 7/14/10) – corrected
  • 02/16/11 Wage and Time Report (ACCOUNT SUMMARY) was not calculating HOLIDAY AMOUNT (corrected)
  • 02/16/11 Comp Analysis Report (Time Analysis Reports) was including COMP EARNED only if COMP cost category used on detail line of transaction (corrected)
  • 3/16/11 Employee Master File Reports – When Sick and Vacation Earned is CONSTANT (System Variables), Sick and Vacation Balances did not include last pay period selected if TRANSACTION ENDING DATE was less than PAY PERIOD ENDING DATE. Bug existed since 3/4/11 (corrected)
  • 03/21/11 – Comp Analysis Report – Last Pay Period was not being included in ENDING COMP BALANCE (corrected)
  • 01/23/12 – Create Accounting Voucher Records – ACTUAL GROSS compared to rounded ACCOUNT totals – Operator issued message and list of amounts by account. Previously, two ROUNDED amounts were compared, and possibly did not reflect exact ACTUAL GROSS.
  • 04/26/12 – Employee Master File Reports – Balance of Time. If ENDING TRANSACTION DATE changed and employees earn CONSTANT benefits each period, benefits were only being added through the a pay period with a date greater than the TRANSACTION date, rather than the ENDING PAY date IF THE REPORT WAS RUN MULTIPLE TIMES WITHOUT exiting the selection screen. A variable was not being reset after the report ran. (corrected)
  • 04/27/12 – Employee Master File Reports – Balance of Time. If ENDING TRANSACTION DATE changed, OVERRIDE benefit time earned past ENDING REPORT DATE was not being subtracted from balances (corrected)
  • 06/14/12 – Account Summary Report – Records were not being sorted by department, causing multiple lines to be printed for the same account (if sorted by department)
  • 12/28/12 – Reports did not always include all records when employee names were UPPER/LOWER case – corrected (12/28/12)
  • 01/15/13 – Time Analysis Reports – XLS option created PDF file rather than XLS file (corrected)
  • 11/20/14 – ‘Report by Accounting Budget Code’ and ‘Create Accounting Voucher Records’ eliminated records if Employee Last Name begins with “Z” and lower case letters used – (corrected 11/20/14)
  • 12/08/14- Time Sheets/Attendance Reports – Did not include Adjustments or Other Wages when Adjustments or Other Wages were NEGATIVE…corrected.
  • 05/28/15- Maintenance Menu – File Maintenance – Retrieve Account Information for Payroll Transactions – Did not retrieve Employee Standard Account for Leave Transactions when Pay Type Account for Leave was blank – corrected
  • 06/29/15 – Maintenance Menu – File Maintenance – Update Employee Rate File with Employee Master File Rates – Activity Flag was not updated when Active in Employee Master File- corrected
  • 07/07/15 – Maintenance Menu – Create New Pay Period Transactions – If Budget Account Code for Leave Request PAY TYPE was blank, DEFAULT PAY TYPE was removed, leaving no Account Code for detail records created from Leave Requests – corrected
  • 12/28/16 – Employee Master File Reports – Employee Listing – TOTAL HOURS printed only totals up to 9999.99 – corrected
  • 05/17/17 – Emergency Contact Listing Modified – OLE error when creating Excel Report – changed margins
  • 11/01/17 – Account Summary – Wage and Time Reports – was not printing INS OPT OUT value (Taxable Fringe Benefit field) – corrected

Government Accounting System

  • 01/10/07 P.O. and Invoice Report Selection screen – When PREVIOUS YEAR selected, the BUDGET YEAR popup was not displayed – corrected.
  • 01/12/07 Budget Summary By Account (when sorted by Department) – Adjustments were doubled – corrected.
  • 01/26/06 Voucher Transaction Reports – when PREVIOUS YEAR selected- When multiple Budget Years were in the Previous Year Files, records were duplicated on reports. Also, vouchers from Current Year Files were not being included on the Previous Year reports. Some vouchers from previous years remain in the Current Files (if Carryover Purchase Order)-corrected.
  • 01/29/07 P.O. Reports and Budget Reports – when PREVIOUS YEAR selected, Vouchers and Purchase Orders from Previous Years that are currently located in the Current Files (carryover purchase orders) were being ignored-corrected.
  • 01/29/07 Budget Close – Carryover SPENT in year being closed was being cleared erroneously, causing Carryover Amount in Expenditure Master File (NEW BUDGET) to be overstated ( Year Being Closed Carryover Spent was not subtracted). Recalculate Current Balances and selected “YES” to “RECALCULATE CARRYOVER IN EXPENDITURE MASTER FILE”. This will correct the CARRYOVER AMOUNT. This problem also caused the PREVIOUS YEAR Budget Record to show no CARRYOVER SPENT for the closed year.
  • 2/01/07 Maintenance Menu – New option to Calculate YTD totals for a Previous Year Added – This option will correct Previous Year Report totals
  • 02/01/07 Previous Year Reports – Receipt Amount was sometimes incorrect – Corrected
  • 02/07/07 Voucher Browse – When NEGATIVE amount entered, query amount became zero and voucher with negative amount not found – corrected.
  • 02/07/07 – Changes made to report calculation programs for PREVIOUS YEARS. Encumbered amounts were not always correct when reporting on a previous year.
  • 02/09/07 – Many changes were made to the calculation programs used by the reports during the last week. Most changes were made to correct errors in reporting balances on Previous Years. If your release date is in 2007 and prior to 2/8/07, download another update:)
  • 03/12/07 P.O. Status Report – If a range of dates was selected for vouchers, vouchers on the BEGINNING DATE were printed, but the amount was not added to the BEGINNING BALANCE, causing the ending balance to be incorrect by the amount of the voucher on the beginning date.
  • 03/15/07 Departmental Breakdown Report – Was not sorting on Departmental Code (corrected)
  • 4/20/07 – Voucher Entry – When records added using RIGHT CLICK, Open/Selected Invoices page was not always refreshed – corrected
  • 06/22/07 – Invoice Entry from Voucher form – When Invoice Record created, VENDOR NUMBER could be missing from Invoice record if cursor never entered Vendor Number field on Voucher record – corrected
  • 06/22/07 – Invoice Entry from Voucher form – Vendor Name on Invoice Entry form not found IF Vendor was selected by Vendor NAME from Popup on Voucher Form
  • 06/23/07 – Invoice Entry from Voucher Form – When multiple invoices entered, sometimes incorrect record was displayed for editing on new record – corrected
  • 08/06/07 – Budget Reports/Transaction Ledger Reports-Budget Summary and Budget Summary By Account – Transfers OUT were not being subtracted from Current Balance – corrected
  • 08/08/07 – Ohio Tax Exempt Form – Signature Line printing too high on page (corrected)
  • 08/22/07 – CASH REPORTS were not including RECEIPTS from a previous year (left in active files when associated with a grant FUND that spans multiple years). corrected
  • 10/03/07 – Voucher Entry – problem found when adding invoices for a voucher that was previously created. On some occasions, last voucher record in file was displayed when SAVE selected. If Voucher Amount was to be updated, last voucher record in file was updated (amount). Corrected (again 10/08/07).
  • 10/17/07 – Voucher Entry – P.O. popup (using F11) had undefined variable (typeo) – corrected
  • 11/30/07 – Budget Summary and Budget Summary by Account Reports misstated TRANSFERS (Adjustments Column) – corrected
  • 12/31/07 – Error 5 ‘Record is out of Range’ occurred (data entry forms) when form opened and data entry file was empty (Vouchers/Invoices)
  • 01/05/08 – When P.O. Close option selected on System Variables, Vendor Address Update button (during Voucher entry) caused P.O. Close screen to keep reappearing IF P.O. was not closed – corrected.
  • 01/10/08 – P.O. Close PROMPT did not always appear during Voucher Entry as requested by operator- corrected
  • 04/02/08 – Case Reports by Fund – Fund Name was not being retrieved – corrected
  • 05/09/08 – Cosmetic Bug – FRONT/BACK/BOTH prompt not anchored when screen maximized (Indiana Voucher print option screen) – corrected
  • 06/16/08 – Budget Reports – If P.O. Detail records exist with DATE (on P.O. Detail Record) greater than ending date of report, causing encumbrance to be ZERO for the associated P.O. , for multiple purchase orders from the same account, error occurred in CALCBALR (variable amount is not found). This bug began on 4/29/08. (corrected)
  • 07/31/08 – Add Vendor – New Activity Code field was not set to Active when new Vendors were added (corrected)
  • 10/06/08 – Voucher File – Filter was not always cleared (corrected)
  • 12/05/08 – Standard Budget Report – Some values were repeated incorrectly on report when Sort By Department = “No” (corrected)
  • 12/06/08 – Voucher Entry – Invoice entry could not be paid if payment was already made on Invoice and Invoice Amount was changed – Payment Amount became zero when SAVE selected
  • 03/10/09 – Budget Reports – Index Tag not found error occurred when selection form opened. Bug may have only existed since 03/05/09 (unsure). Form was opened on new computer and incorrect data file was associated with form (corrected).
  • 03/27/09 – P.O. Form – ‘Property DETREC is not found’ error occurred if Detail Records were present and operator used F10 key to select Account Code (corrected).
  • 05/28/09 – P&L Budget Comparison Report – If report was not sorted by department, percentages were calculated incorrectly. (corrected)
  • 09/17/09 – Schedule of Claims – Legal Paper – Previously removed attributes from reports caused report to print on letter size paper rather than legal (corrected)
  • 12/01/09 – Transfer FORM – TAB key sometimes changed TO TYPE to become RECEIPT (corrected)
  • 02/26/10 – F11 popup for Work Order did not work on Voucher Transaction Report Selection Screen (corrected)
  • 03/17/10 – Budget Summary by Account – Did not print REPEATED VALUES for CASH BALANCE, ENCUMBRANCE and UNENCUMBERED BALANCE (corrected)
  • 04/06/10 – Transaction History Detail Report – Did not print REPEATED VALUES for APPROPRIATION (corrected)
  • 05/25/10 – Voucher Transaction Reports – Screen Report generated (rather than Excel) for some reports when XLS option selected (corrected)
  • 06/11/10 – Invoice Transaction Reports – If P.O. Number selected as SORT BY, variable PONO not found error (corrected)
  • 09/15/10 – Receipt Transaction Browse Selection screen – Account popup defaulted to Expenditure Accounts (corrected)
  • 11/15/10 – Invoice Reports – Did not print in SELECTED order UNLESS, SUBTOTAL selected (corrected)
  • 01/07/11 – Invoice Detail – Problems on part pop up – variable DETREC undefined in some instances and error when adding new part from popup due to incorrect file name on one field (corrected)
  • 02/02/11 – P.O. Entry – When P.O. Detail records exist, total of detail was not always calculated, causing undefined variable and message stating total P.O. amount was different than Detail amount (corrected)
  • 03/04/11 – Voucher Entry – A change that was made on 1/21/11 caused an error on the Voucher form if an entry was saved from the Invoices page and then another payment was added to the voucher. (corrected)
  • 04/14/11 – Voucher Entry – If voucher entered without a purchase order number and later changed to include a purchase order number, ENCUMBERED amount in Expenditure Master File was not updated properly-It remained the same. The balance on the purchase order was ok. (corrected)
  • 09/15/11 – Receipt Transaction File – print was defaulting to PORTRAIT and should have been LANDSCAPE (corrected)
  • 10/12/11 – Recalculate Current Balances – When procedure run for one account, TO TRANSFERS were not being included (corrected)
  • 10/12/11 – Cash Balance Report (Without Receipts) was also not including ENCUMBRANCES (corrected)
  • 12/28/11 – Recalculate Balances for a PREVIOUS YEAR – When missing Expenditure Accounts were added (BUELY), the BUDGET YEAR was not updated in the record – corrected (12/28/11)
  • 01/03/12 P.O. Status Report – Enlarge P.O. field – cut off last character
  • 01/06/12 Vendor Detail Report – Original P.O. amount was not being retrieved correctly
  • 01/20/12 Voucher Entry – When P.O. Number or Account Code changed on Voucher after Invoices were selected, Invoice records were not always updated with changed P.O. Number and Account – corrected (01/20/12)
  • 10/04/12 Income Reports – F10 popup produced undefined variable error- corrected
  • 10/14/12 Voucher Entry – See change 01/20/12… This change caused all invoice records for the same voucher number to be updated with same account number and p.o. number. This is incorrect when a voucher is paid from multiple accounts – corrected.
  • 01/11/13 Budget Close – Receipt Entries – If Budget Close was run and fund was NOT CLOSED, flag used to tag records for saving was not cleared. Fund was not closed when procedure run again (01/11/13)
  • 01/18/13 Budget Close – Fund Range selection was not working properly, causing funds to be closed that were not in selected range (01/18/13)
  • 04/24/13 Appropriation Adjustment Browse – Index missing when DATE chosen as SORT BY option – corrected
  • 07/30/13 – Expenditure Master File Report – SQL error occurred when SORT BY was DESCRIPTION – corrected
  • 08/08/13 – Departmental Breakdown Report – There was no popup for Departmental Code – corrected
  • 02/25/14 – VDRIVER undefined when creating Fleet records from Invoice detail IF vehicle not found in Vehicle Master File – corrected
  • 08/30/14 – Voucher Transaction Reports – When ALL PERIODS selected, current year vouchers were duplicated on reports if multiple budgets existed in the Previous Year Files – corrected
  • 08/30/14 – Voucher Reports – Vendor Reports – Vouchers were not always listed in date order – corrected
  • 02/15/15 – Previous Year Invoice Detail Data File structure updated to match current Invoice Detail File…was missing fields
  • 04/28/15 – Voucher Browse – Preferences were removed if Previous Year Voucher Browse was used – corrected
  • 06/02/15 – Voucher Entry – If ADD and then REVERT selected,  TRANSACTION DATE and PAYMENT DATE replaced on current record with default transaction date and payment date WHEN no VOUCHER NUMBER existed on current record – corrected.
  • 06/05/15 – Budget Summary with Encumbrances – ***** printing for P.O. amounts and was not printing repeated values for Unencumbered Amount – corrected
  • 07/06/15 – P & L Budget Comparison Report – Transfers OUT were in the DEBIT column rather than the BUDGET column (corrected)
  • 07/06/15 – P & L Budget Comparison Report – When SORT BY DEPARTMENT = N, $ OVER BUDGET column was summing down the page (corrected)
  • 01/21/16 – Transaction Reports (Receipt/Transfer/Appropriation Adjustment) modified – move right margin to left – cutting off decimals on some printers
  • 03/21/16 – Purchase Order Deletion – When NO VOUCHERS exist on a purchase order and DELETE is selected, the operator is given the option to DELETE the physical record.  If the physical record was NOT DELETED, the balance on the purchase order was not being updated. (corrected)
  • 10/19/16 – Invoice Transaction File form – Vehicle Number field was out of order on form – corrected
  • 11/16/16 – Departmental Breakdown Report – error is DATE PAID was selected as SUBTOTAL-work file missing field – corrected
  • 02/02/17 – Departmental Breakdown Report – Description of Departmental Code did not print if Departmental Code was selected using popup – popup changed order or file – corrected
  • 06/05/17 – Budget Summery With Encumbrances – % Left was incorrect when encumbrances existed – corrected\
  • 09/26/17 – Voucher Form – When Account, Purchase Order, Date, or Voucher Number changed on Voucher, only FIRST Paid Invoice Record was getting updated properly – corrected
  • 11/07/17 – Voucher Form – When paid, Invoice records were not properly updated to identify voucher. bug fixed – Run UPDATE INVOICE RECORDS WITH VOUCHER INFORMATION-MAINTENANCE-FILE MAINTENANCE menu to update any invoices that were not properly update, prior to the update.
  • 11/15/17 – Voucher Form – The fix from 11/07/17 caused the displayed open Invoice Records to start at the bottom, making the operator scroll up to see all invoices. Corrected

 

Fixed Asset Inventory

  • 01/22/07 Refresh PICTURES on Picture Pages – pictures were not always refreshed
  • 01/22/07 “Select Picture” button ALWAYS enabled – DISABLE UNLESS EDITING
  • 10/17/07 Report Selection Screen – Inventory Number Popup Screen Size was enlarged so popup fields could not be seen – corrected
  • 04/01/13 Picture File missing – ‘File Does Not Exist’ Error occurred for screen resolution 1920×1080 – corrected
  • 01/21/16 Maintenance menu – Calculate Present Value – If Quantity > 1, depreciation was not calculated correctly – corrected

 

A/R-Receipt Management

  • 05/25/07 A/R Ledger Reports – Calculation error found on BEGINNING BALANCE
  • 11/01/07 A/R Statement Reports – Including transactions from ENDING DATE in BEGINNING BALANCE
  • 03/25/08 A/R Ledger Reports – Calculation error found on RUNNING BALANCE of Detail Report by A/R Identifier
  • 07/16/09 Invoice Entry – If RIGHT CLICK and DUPLICATE INVOICE selected without first saving original record, original invoice record was not included on A/R Ledger Report – corrected
  • 07/16/09 Invoice Entry – If ITEM changed and GPI Update was selected on System Variables, original USAGE record was not found and deleted – corrected
  • 07/28/09 Statement Reports – If ZERO balance accounts printed, BEGINNING BALANCE was incorrect if it was less than or equal to zero- corrected
  • 11/18/09 Receipt Reports – Did not pick up Company Name from A/R Master File – corrected
  • 02/23/10 Statements – NEGATIVE Beginning Balances were not printed (corrected)
  • 04/20/10 Archive Procedure modified – Payment records were archived for full amount if any part of the payment applied to archived invoices. Procedure was changed to split the payment record among archived and active invoices so if balances are recalculated, the correct transactions are in the active file for calculating the current balance.
  • 05/03/10 Retrieve from Archive procedure modified – ALL transactions for an archived account must be restored so PAYMENTS should always equal INVOICES.
  • 08/10/10 Walk In Browse Form – BROWSE PREVIOUS FILTER did not work – Original Filter was cleared when record edited – corrected
  • 08/19/10 Receipt Reports – PAY IN NUMBER was actually RECEIPT NUMBER – corrected

 

Address Management Ohio Accident Statistics

  • 11/13/12 Import procedure modified – Road Names with Lower Case Letters were not being imported (corrected)
  • 06/06/13 Detail Reports – LONGITUDE field caused error – type-o corrected.
  • 06/06/13 Detail Reports – DEFAULT was PORTRAIT – should have been LANDSCAPE – corrected

 

All Systems

  • 10/11/11 System menu – Export Tables to Excel – error occurred if active data folder stored on mapped drive (corrected)
  • 03/27/12 Vendor File Browse – Phone Number was not filtering correctly, causing some records to not be displayed in Browse Window (corrected)
  • 10/23/15 Form (after first form) was not sized properly IF multiple forms opened when MAXIMIZED WINDOW SIZE selected on System Variables form corrected)

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